Writing a board document from a blank page is where a lot of HOA paperwork goes wrong: a step gets skipped, a notice goes out too late, or a resignation letter reads more awkward than it needs to. This tool fills in five common board documents from a short form, in the standard order a board meeting actually follows, so what you get is ready to use rather than something you still have to reformat.
HOA & condo document generator
Fill in a short form and get a finished, ready-to-use board document: an agenda, meeting minutes, a meeting notice (with your state’s notice period checked automatically), a board resignation letter, or a candidate statement. Copy it, print it, or download it as a Word (.docx) or text file.
How this is calculated
Each document is assembled in your browser from the fields you fill in, in the standard order for that meeting type, and nothing is sent anywhere. For meeting notices, the state’s minimum notice period comes from our statute dataset (statute, quote and last-checked date shown); the tool compares it with the send date you enter.
Templates, not legal advice. They are generic starting points: your bylaws, CC&Rs and state law control the required content, notice and procedure. Have your association’s attorney review before you rely on any document.
How it works
Pick a document type, enter your association’s name, and fill in the handful of fields that document needs. The meeting agenda and meeting minutes types follow the standard HOA board meeting order: call to order, roll call and quorum, approval of previous minutes, officer and committee reports, unfinished business, new business, owner open forum, executive session, and adjournment. Leave the open-forum or executive-session boxes unchecked and the tool renumbers the remaining sections automatically, so the list never skips a number.
The meeting notice type does one thing none of the static templates do: if you enter your state and the date you plan to send the notice, it checks that against your state’s actual statutory notice period (for example, California requires at least 4 days’ notice for a board meeting under Cal. Civ. Code Section 4920(a); Florida requires 48 hours under Fla. Stat. Section 720.303(2)(c)1) and tells you plainly whether your timing works, with the statute and the exact quoted text right there. If a state or meeting type has no researched rule on file yet, the tool says so instead of guessing a number.
The resignation letter and candidate statement types turn your own details — your name, position, effective date, background, priorities — into a formatted document instead of asking you to copy a stranger’s sample text and edit around it. The candidate statement also counts words against any limit your election rules set, so you know before you submit it whether it’s too long.
Once your document is generated, you can copy the plain text, print or save it as a PDF with a clean layout, or download it as a Word (.docx) file or a plain text file. Everything happens in your browser: nothing you type is uploaded anywhere, so there’s no server-side account and no signup.
Sources
The meeting-notice type’s state notice-period rule, statute citation, quoted text and “last checked” date come from this site’s sourced state law by state dataset, covering the fifteen states with the most HOAs and condos. The other four document types (agenda, minutes, resignation letter, candidate statement) are built entirely from the details you enter; no outside data is used or needed for them.
FAQ
Is this generator free, and do I need to sign up? Yes to both — it’s free with no account, no email gate, and no limit on how many documents you generate. Everything runs in your browser, so nothing you type is sent to a server.
Does the meeting notice generator know my state’s exact notice requirement? For the fifteen states currently researched, yes: it reads the actual statute (cited and quoted) for board, annual and special meetings. For any other state, or a rule not yet researched, it says plainly that no sourced number is on file rather than guessing one.
Can I edit the document after I download it? Yes. The .docx download opens in Word, Google Docs, or LibreOffice as a normal editable file, and the .txt download opens in any text editor. Nothing is locked or watermarked.
Are these documents legally sufficient for my HOA or condo? They’re solid starting drafts built from standard board-meeting practice and, for meeting notices, from actual state statute text. They aren’t legal advice, and your own bylaws or CC&Rs can set stricter requirements than state law does — when in doubt, especially for anything meeting-critical like a special assessment vote or a director election, check with your association’s attorney.
Why do the agenda and minutes have numbered sections that sometimes skip owner open forum or executive session? Those two sections are optional, since not every board meeting includes them. Uncheck either box and the tool renumbers everything else so the list stays sequential — it never leaves a gap or repeats a number.
What if I don’t fill in every field? Most fields are optional and the document still generates — unfilled sections either fall back to plain, honest wording (like “No unfinished business was discussed”) or are left out entirely. Only the few fields each document genuinely needs (like the association name, or a resignation letter’s effective date) are required.